Valley Forge Mailboxes Blog, Valley Forge PA

What should I consider for my New York Virtual Office?

What should I consider for my New York Virtual Office?

There are several items services to consider as each business is unique in it’s needs.  For this reason, we provide pricing for all of our services on an a-la-carte basis.

Address:
Let’s start with the address.  This is the main component of your New York Virtual Office.  

You will be issued a physical office address with onsite reception and meeting facilities directly on Broadway in Midtown Manhattan’s trendy Flatiron District.  Office address rental rates are from only US per month.  You can use the address as you would any physical address.  It is an actual office suite address – not a fabricated suite number, which usually just a smoke screen for a mailbox.  You can walk right into the address you are issued and meet with your clients.

Our offices are located on a mid-level floor in a high rise office building designed by a renowned architect.  The building is a combination of stone, brick, terra cotta, iron and copper in the Beaux Arts style with extensive detailing inside and out.  

Our office building holds Landmark status from the City of New York.  What is a Landmark?  A landmark is a building, property, or object that has been designated by the NYC Landmarks Preservation Commission because it has a special character or special historical or aesthetic interest or value as part of the development, heritage, or cultural characteristics of the City, State, or Nation. 

Location, Location, Location:
We are across the street from Madison Square Park with its notable surrounding architecture as well as brilliant sunlight from the broad expanse of the area which is also home to such architectural highlights as the World renowned Flatiron Building, the Metropolitan Life and New York Life buildings and the exquisite New York State Appellate Courthouse – as well as multiple foodie hot spots by renowned top chefs.

We also offer easy access to transportation to all parts of the city and the tri-state area.  We are within 2 blocks from the R and W subway lines.  A block further are the F and V lines, as well as the Path Train.  A short walk will bring you right to Penn Station with access to the Long Island Rail Road, New Jersey Transit, and Amtrak.

Mail Handling:
You are welcome to receive mail at the office.  Since it is a physical address, there are no limitations on the type of correspondence you can receive.  Reception can sign for any UPS, Fedex, DHL, TNT, Certified Mail, Registered Mail, Service of Process, etc.   After your mail is received, you can select to have it forwarded anywhere in the world – anywhere!  You can also arrange to pickup mail at the office center.

If you need your mail to be sent out of NYC with an NYC postmarked – we can assist. This is what is commonly referred to as re-mailing.

Phone Service:
With all our phone services, we include a phone number for you – a local direct dial Manhattan phone number.  Now, ask yourself: How should my number be answered?

•   Do I need a human to answer the phone in my company name?  If so, we can arrange to have a live operator answer the call in your company name.  The caller can then leave the message with the operator or be transferred to voice mail to leave a message.  Our operators are available to answer your calls 24 hours a day, seven days a week.  This service is called Live Answering.

•   Do I want to answer my calls?  If so, we can redirect a 212 Manhattan phone number to ring directly on your cell phone, office phone, home phone, or other number.  You, or your staff, can answer the calls directly.  This service is called Call Forwarding.

•   Can a machine answer my calls?  This is the most cost efficient option.  If you can use voice mail, we have multiple options for you.  All of our <a rel=”nofollow” onclick=”javascript:_gaq.push(['_trackPageview', '/outgoing/article_exit_link']);” href=”http://manhattanvirtualoffice.com/voicemail.html”>voice mail numbers</a> include a generous 2-minute outgoing greeting and allows callers to leave up to a 3-minute message.  You can record your own greeting, or send us a sound file with your professionally recorded greeting.  All of our voice mail services are flat rate, so you never need to worry about how many calls you receive.

How can I retrieve my messages?  We have multitude of options for message retrieval and notification.  a few examples:  Your messages can be sent to you via email so you can listen and save your voice messages.  You can receive a phone call each time you receive a message.  We can send you a text message notifying you of a new message.  

Fax Service:
We offer 2 types of fax services.  With each service we include a fax number for you – a local direct dial Manhattan fax number.  There’s one important question to ask yourself:  Do I receive many and / or urgent faxes?  If so, we recommend dedicated fax service.  It’s a flat rate service, so you never need to worry about being charges for extra faxes or pages.

If you rarely receive faxes, and they are of a non-urgent matter, you can use our shared fax service. There is no monthly charge for this service when you order a New York Virtual Office address rental.  All incoming faxes are free of charge. Only fax forwarding charges apply.  You may also choose to have your incoming faxes forwarded via post mail along with your standard mail and at the agreed to intervals at no extra charge.

Visitors to your NYC office:
Wondering what would happen if an unscheduled client/guest shows up at your NYC virtual office?  They are greeting by reception.  Informed that you are out on appointments, and takes a message.   This message will be sent to you via email with a scan of any documentation the visitor leaves.

Meeting Facilities:
We offer professional meeting space, in a sunny, clean and well appointed facility.  When you rent space, you receive approximately 200 square feet of room – all to yourself – equipped with a computer workstation; wifi internet connection; conference table with leather seating for 5; a whiteboard; easel; stereo speakers and an 84″ x 84″ projection screen. You will be appointed a staff member to assist and coordinate your meeting.  Additional available services include administrative support, easel pads, digital projector, office supplies, printing, copying, water service, catering, car services, etc.  

Ready to order:
Click here to apply for your <a rel=”nofollow” onclick=”javascript:_gaq.push(['_trackPageview', '/outgoing/article_exit_link']);” href=”http://manhattanvirtualoffice.com/index.html”>New York Virtual Office </a>online.

We look forward to serving your New York business needs.  Please contact us with any questions: Tel: 1.212.627.8900 Fax: 1.646.861.6610
<a rel=”nofollow” onclick=”javascript:_gaq.push(['_trackPageview', '/outgoing/article_exit_link']);” href=”http://www.manhattanvirtualoffice.com/virtualoffice.html”>Manhattan Virtual Office </a> Since 1990. Celebrating 19 years of excellence!